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How to choose a Digital Asset Management system

DAM systems are normally a good answer to solve your problems regarding asset management and ensuring brand consistency. However, we experience that 50% of technology projects fail. To ensure a DAM solution is an added value to your company, you need to make sure the solution you choose is the best fit with your organization. To do this, you will need to recognize your bottlenecks regarding the management of digital assets, set up goals and determine what features you need.

What should you consider when choosing a DAM system?

Are you considering a Digital Asset Management system? We understand that you are probably unsure what features your new DAM system needs. This all depends on your situation. What are the needs of your people? What possibilities does the technology offer? What does you business require? 

Start by asking yourself the following questions: 

How to determine the best digital asset management solution for your organization

1. Determine your bottlenecks

The first step in finding the perfect solution, is thoroughly assessing the recurring organizational issues that you are facing. When you know what to aim for, DAM software can save you a lot of time by resolving such issues.

Examples of typical problems we see are: not being able to produce a desired amount of content, constantly losing track of images/videos/other digital assets, and having little control over how different colleagues use your brand.

2. Set your goals

When you’ve located the recurring issues you’d like to tackle, you need to set goals. Think of the ideal situation where these bottlenecks would no longer be a problem and how that would affect your team or business.

For example, if your problem is that your digital assets are often misplaced or lost, your goal could be to have all assets in one central location where anyone who needs them can find them in less than 10 seconds. This would improve efficiency and increase the ROI of your digital assets.

3. What features do you need 

Before you go search for different vendors, determine what features you really need. Otherwise, you might miss out on the features of a DAM that could be most useful to your team. Don’t make a checklist in Excel, describe what you need with actual use cases and your goals in mind. 

4. Define your ideal DAM system

Based on your use cases, determine the requirements your ideal DAM system needs. Use these requirements to shortlist two or max. three vendors. 

5. Compare different vendors 

Now you know all the parameters to select a DAM system, you can use them to filter different vendors. Tip: don’t look for the cheapest option, look for the vendor that provides adequate support and fits best with your organization (features). 

6. Demo your scenarios

Each vendor should allow you to demo the same scenarios (use cases). The demo should give you an answer which solution best fits your organization. 

Find the most suitable DAM by trying to look for: 

  • a fit with your scenarios
  • the best fit with your other technologies
  • how easy the solution is to implement
  • the fit between you and the vendor
  • most value for your money

7. Prototype with one vendor in pre-live phase

Test the most ideal DAM system with real scenarios, content, people and in the real environment. This way you get a good grasp how the DAM actually works within your organization.

8. Go live

Based on pre-live learnings, your DAM system is ready to go. 

Lytho_File_Asset_Metadata_Information

Search on metadata and new tags

Lytho_File_Asset_Campaign_Watermark

Use watermarks to prevent misuse

Lytho_File_Asset_Campaign_Management

Add visibility dates and publishing dates for campaigns

Lytho_Images_Collection

Create collections for sharing to externals

Choose a DAM system for your success.

To make a good pre-selection and comparison for possible vendors we created a general overview of features and capabilities of some well known vendors within the DAM landscape.
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