2022 Q3 Creative Operations Report

2022 Q3 Creative Operations Report: Why In-House Brand and Creative Teams are Restructuring

Did you know that our Q3 Creative Operations Report revealed three out of four in-house creative teams either restructured in the past year, or plan to do so soon? Maybe it’s not surprising.

Last quarter’s Creative Operations Report revealed that in-house creative teams are growing in size. Also, they are increasing their influence, and becoming better strategic contributors. When you couple that with the acceleration of workplace changes driven by the pandemic, the Great Resignation, and flashing economic warning lights, there are plenty of reasons to restructure.

We wanted to do more than speculate, though – so we asked. And the community answered.

2022 Q3 Creative Operations Report Man Thinking

Why have teams restructured? The top three reasons are all around the experience of teams and their stakeholders:


Better internal collaboration


Sustainable workload


Improving customer experience

Becoming More Strategic: Easier for Mid-Sized Teams

Continuing the theme of strategic empowerment from the Q2 Report, 34% of the Q3 Creative Operations Report’s respondents reorganized. They did so to better engage with their stakeholders on a strategic level. However, large (21+) and small (1-5) teams showed the lowest strategic engagement, with large teams spending less than 4% of their time on strategic work. Mid-size (6-20) teams, in contrast, spend between 19% and 24% of their time in strategic services.

Small teams, of course, often start as in-house studios that focus on production. With large teams, it’s worth asking if they miss opportunities for further strategic engagement.

The How: Use a Platform? Use the Data!

The inputs we used are project-centric (number of requests, type of projects, type of deliverables) more than people-centric (hours of work, utilization/capacity of team members). This fits with the findings on the reasons for changes, with experience and efficiency proving more popular reasons for change than employees.

However, many of the efficiency-oriented objectives also benefited team members by freeing up time and improving communication.

Most Q3 Creative Operations Report respondents (91%) had a creative operations platform/workflow in place, or at least a project management solution. Most respondents (81%) used the data from that platform or solution to make their restructuring decisions.

The Result: Acceleration, Quality, and Collaboration

If experience was the biggest reason for a planned restructuring, efficiency was the biggest result. With 37% of teams reporting that their ability to deliver work more rapidly, it was the top outcome. 19% of teams said the ability to improve their output has improved the most. At the same time, 12% found the biggest benefit to be improved collaboration.


Delivering more rapidly


Delivering better quality


Collaborating more effectively

Perhaps you’ve recently restructured and want to understand how your experience compares to that of your peers. Perhaps you have not, and you just want understand why others are doing it. Indeed, the reasons they gave for restructuring are success and improved strategic contribution.

Either way, we hope this report is useful to you, and we will continue to research the market and share our findings.

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Team Changes

2022 Q3 Creative Operations Report Type Of Team
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2022 Q3 Creative Operations Report Peter Headshot

Peter Skophammer

Manager, Marketing Operations & Creative Services at Children’s Minnesota

Peter has managed teams, departments, and projects across channels in both agency and in-house creative environments. He leads marketing operations and creative services for Children’s Minnesota, leading strategy and creative development while managing projects, resources, and teams across projects and channels. Peter balances adaptability with the reality of hard deadlines and process requirements and is skilled in coaching teams and business partners to achieve success.

2022 Q3 Creative Operations Report: Challenging Times Bring Changing Models

Peter started at Children’s by taking an already-strong project management approach and optimizing it. A team of project managers routed the work to the right resources across the channels in the organization. And he had locked down permissions across the team.

We didn’t want an account person to go in and change dates or anything like that,” says Peter, “so it was a pretty old-school project management-based model.”

What neither Peter nor anyone else had foreseen was the COVID-19 pandemic. Healthcare, even more so than other industries, had significant challenges to face. Non-essential functions like marketing struggled a lot. “Just about every health care organization went through a workforce reduction,” observed Peter, “and so of course we did.”

Although Peter knew the effectiveness of the existing model, he was now understaffed. He worked to empower the channels by giving them both independence and training. Additionally, he gave the marketing leads from the various teams more flexibility.

“Everybody got project manager credentials to accept projects, set up templates, set dates, and more,” explains Peter.

The Right Prescription for Long-Term Health

The team began staffing up as the environment became stable. Peter’s initial vision was that of going back to a project management model. However, the department leadership saw an opportunity for marketing leads to function like account managers. Peter was open to the change, but knew that the processes, systems, and people would need to operate differently.

“For that work,” says Peter, “You need a really strong kind of triage. The intake process has to be strong, and you need to function like a traffic team when the work comes in.” Centralize the work together, and allow for better brand and message consistency across channels.

Leading the Team Through Change

The marketing leads voiced their concerns over the volume of incoming work. Peter clarified that they were not accountable for managing every project. “It’s not your job to do everything or route everything,” Peter reminded them. The channels should execute most work on their own. And “it’s your job to be the person who has visibility to all of the work happening in support of your accounts.”

The teams soon found the new process empowering rather than overwhelming. “Our leadership focuses on our work aligning strategically to the organization,” Peter explains. “Team members are now in a position to see how their work ties to that strategy, and they get excited about the ability to flex their strategic muscles.”


To read Peter’s full story, download the full report

Team Restructuring

Q3 2022 Creative Operations Report Restructuring Process
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2022 Q3 Creative Operations Report Nathan headshot

Nathan Jackson

Executive Vice President at Presentify – A Mediafly Service

With many years of executive and creative leadership experience, Nathan leads the creative teams at Presentify – and, with a recent reorganization, the creative functions across all Mediafly companies globally. The thought process behind the reorganization was simple: a Presentify, Nathan and team were charged with doing groundbreaking visual and interactive design work on behalf of clients. What if that competency was extended to all Mediafly companies.

2022 Q3 Creative Operations Report: Drinking Their Own Champagne

The core problems Nathan set out to solve with the reorganization were familiar ones to many creative leaders. “Internal creative teams are typically challenged with not having as much time as they would like to do great work,” says Nathan, “along with not necessarily getting the greatest of briefs. So they’re not able to be creative, and not able to use the skills in which they’ve been trained to create the work.”

“I found the process I used when I was managing our commercial team worked very efficiently, but that was not a process that our internal team used. And it meant that the quality of work being delivered to stakeholders wasn’t necessarily as good as they would like.”

Nathan opened a conversation with incoming CMO Lindsey Tishgart. “She felt it would make more sense for her to have a service rather than for her to own it and have the team.” Nathan and Lindsey called it “Mediafly for Mediafly.”

Aligning On Content Outcomes

The core objective was to provide better service to stakeholders, but defining “better” was, in Nathan’s eyes, something to quantify. “It’s got to fundamentally help them achieve the objective of that asset,” explains Nathan. “The good thing is that our platform hosts the content, so when that content is shared by a salesperson, we have the insights.” That, along with integration with Salesforce, helps understand the ROI that the content is generating.

Aligning on the desired outcomes has created a virtuous circle, driving the right behavior from stakeholders. “They now really think about who the audience is, what’s the purpose of that piece of content,” observes Nathan. “What’s the message? Is there a range of personas to connect and engage with? We look at making sure there’s a cohesive story in the content development.” With more thought around these questions come better briefs. And better briefs deliver better outcomes, happier stakeholders, and business growth.

Overcoming Internal Fears

A change in process always brings concerns from stakeholders, and this process change was no exception. “Team members were afraid we’d lose velocity,” remembers Nathan. “The worry that things are going to take longer.”

However, he credits the Mediafly team and culture for making one of common concerns – “we’ve always done it this way” – not a concern. “We are growing and acquisitive, so the team has an open mind to change, and that has helped us roll this out in a positive way quickly.”

Advice for Others

When asked what guidance he’d give to others considering restructuring, Nathan is pragmatic, yet appeals to the idealism of the creative soul in selling the idea. “If creatives don’t feel that they’re empowered, that their skills aren’t being fully utilized, then that gives you opportunity for improvement.”

Stakeholders, of course, need to buy into the idea too. “I get a few influential stakeholders on board and say to them that we want to try to do even more for you,” he says. “Try and find a project you can do with the most senior person in your organization and show them what differentiation can really mean. Get them on your side, and they become your greatest advocate.”


To read Nathan’s full story, download the full report

Respondents’ Profile

2022 Q3 Creative Operations Report Respondents Chart
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2022 Q3 Creative Operations Report Respondents Industry
2022 Q3 Creative Operations Report Kyle Hamer

Kyle Hamer

Chief Marketing Officer at Asite

Kyle’s built his career by transforming brand and companies – and, most importantly, cultures. As Chief Marketing Officer at cloud collaboration solution Asite, he helps companies in the construction industry harness their asset and construction project data. Kyle’s focused on transforming the way we build, operate, and live – one project, one enterprise, and one person at a time.

Step One: Reorganizing Asite’s Team for Role Clarity and Market Impact

As an incoming CMO, Kyle saw immediate opportunity to improve delivery by realigning the team. The existing team was fairly flat, all reporting into the Head of Marketing, and primarily focused on thought leadership and sales enablement deliverables.

There was a substantial amount of red tape and bureaucracy, so deliverables sat as work in progress, idle, waiting for approvals. Team members felt lost and disconnected from results. “For lack of better world”, says Kyle, “It was chaos.”

As Kyle revised the marketing organization, his core objective was to bring transparency to the process, so the team focused on two main areas.

  1. Kyle established a design team lead over all visual content, including graphic design, web, and video.
  2. Kyle appointed a content manager in charge of the written elements of content, charged with understanding and finessing the message of all content that would be distributed.

“The team responded really well to different structure, new management, getting their work seen like that,” notes Kyle. But the teams grow and situations change – and Kyle is relentlessly focused on optimizing for the next challenge ahead.

Step Two: Realigning for Strategic Focus

The team gained a lot of ground and more effective coordination within the first reorganization, but the team had grown becoming more global with members in Australia, Europe, and the US. Brand continuity was becoming an issue. The website and the product value were not well aligned, in part because the UI/UX team was not reporting in to or aligned with the marketing team.

Team members saw an opportunity for a further improvement. “People said that we had outgrown that structure, that we had achieved the objectives and reached a point where the structure was actually preventing us from that next step.”

Kyle set about working with the team to “realign” to realize further gains. In communication, he focused on a simple message: “this is about the roles and responsibilities in helping us achieve what we’re really setting out to do.”

The realignment kept many areas of the first reorganization, with Creative and Content as separate areas. But there were changes. A designer who’d taken lead on high-profile projects such as high-level brand work and board presentations was promoted into a Creative Director role. Similarly, the creative team lead was moved into an Art Director role.

Lessons Learned

Kyle advises to remember that organizations have a personnel makeup – almost a persona – in making organizations changes. “I might have made different decisions at the start,” says Kyle. “One of the most complex things when it comes to creatives is that they’re harder to lock down with numbers, and everything can become very subjective, so I try to move the conversation to something that’s objective.”

The other lesson was to begin with an open mind. Kyle’s seen many executives come in and make moves to what they considered the “right” organization structure – and found those moves resisted. He seeks first to understand the team and the rationale for the current structure.

“I usually walk in and have an idea of how I want to set it up,” notes Kyle. “But I also believe that making people feel rewarded is the number one job of an executive for a team.” He advocates starting with a clean sheet of paper, listening to the team and assessing the landscape, and making changes based on that assessment.

2022 Q3 Creative Operations Report Book mockup

Be sure to download the full Creative Operations Report for all the insights and Meet the Experts commentary.

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