Digital Asset Management Taxonomy

Taxonomy is a way to organize and categorize data. It also has a big role to play when it comes to the end user finding the right file or other resource they are looking for. The way your data is organized also affects download speed and can be a black hole for your images and videos. 

There are three common taxonomy models used in digital asset management:

1. Folder structure/categories

A folder structure is best known from your PC, hard drives, Sharepoint and Google Drive

Benefits:
+Very common and thus intuitive and easy to learn.
+Works if you have few files with clear categories that don’t overlap.  

Challenges:
-Doesn't work with lots of assets or overlapping categories
-Risk of an asset being put in the wrong folder
-Unnecessary duplicate files
-Using excessive amounts of storage

2. Search/tagging structure

With a tag taxonomy, you don't drag assets inside folder but add the folder name to the asset as a tag. A tagging structure is basically like folders without hierarchy. You can search from top to down, left right, bottom up, you name it. 

Benefits:
+No more brand inconsistency or inefficiency
+Easy to find the assets you are looking for
+More advanced search options like searching with color, shape, format

Challenges:
-Assets need to be tagged correctly so they can be found
-More people are unknown with the system

3. A mixed approach

To best address the difficulties that come with different taxonomy practices, Lytho supports a kind of a hybrid taxonomy. You can search and filter easily by using tags, file formats, color and other handy properties, but you can also create your own collections and categories. 

Benefits:
+Leverages the benefits of tags and categories
+Uses metadata for easier findability but shows the user categories

See more about how these different taxonomies work in action.

Digital Asset Management

Digital Asset Management for users

Digital Asset Management for industries 

Digital Asset Management solutions 

Lytho - More than just a Digital Asset Management System

Lytho's unique 'Create and Publish' feature not only allows you to store, find, share all your assets in one single source of truth, it also helps your entire organization to stay on-brand.
Learn more